Oral Presenter Guidelines

The following guidelines apply to Technical Oral Presentations. They may serve as suggested guidelines for invited speakers (Symposia) but please consult with your session organizer for format and presenting needs for your session.​

Important Details

  • ​​You must pre-record your technical oral presentation and upload it to the Speaker's Corner (a personalized link will be provided via email).

  • The deadline for uploading your video file is October 16.

  • ​Your maximum presentation length allowed is 15 minutes.

  • You may use any video recording software you wish, as long as it is submitted as an .mp4 file.

  • We highly recommend that you record your presentation with video inset into the presentation for best attendee experience (picture-in-picture).​

  • You are expected to attend your Q&A session at the scheduled time.

Presenting Virtually

Cereals & Grains 20 Online will broadcast virtual sessions during October 26 - November 13. Technical Session broadcasts will take the format of 30-minute Q&A sessions during scheduled times. Your technical oral presentation will be available for attendee viewing beginning the Sunday of your session week. Attendees will be encouraged to view your presentation prior to the Q&A session; given the wide geographical range of attendees, this will be an excellent opportunity for your colleagues to view your research. You must be in attendance during your Technical Session Q&A for attendee questions and discussions. 

Oral Presentation Recording Statement

Cereals & Grains will be recording all sessions and Q&As for post-meeting viewing by attendees. Technical session pre-recorded presentations will be available for viewing before and after the Q&A broadcast. The ability to view presentations and the subsequent Q&A is a cornerstone of the virtual meeting format; it allows the paid meeting registrants to view presentations as they are able, especially those in non-US Time Zones or those who want to participate in multiple sessions at once. The goal of Cereals & Grains 20 Online is to disseminate information amongst cereals & grains professionals for the greater good of the scientific community – the availability of recorded sessions supports this goal. Please note that Cereals & Grains cannot be held responsible for the actions of attendees in terms of recording content, although we have required all registrants to agree to a statement indicating they will not record content without presenter permission.


  • Preparing Your Presentation


    ​Presentations must be no longer than 15 minutes.

    Slide Format and Content

    • English is the official language for the Cereals & Grains annual meeting.
    • All slides must be in 16:9 widescreen format.
    • Prepare slides that support and supplement, not simply duplicate, what you are saying.
    • Design slides specifically for an oral presentation. Slides prepared for journal or book publication are seldom effective and oft​en not legible.
    • No commercial activities or any advertising may be included in the presentation.​


    ​​Maximum resolution is 1920x1080 pixels.


    A high contrast between the lettering and the background is important. Use a blue background with white or yellow text. Other color combinations are possible but generally less successful. Where two or three graphs or block diagrams are presented on one side, contrasting colors are helpful.


    Fonts should not be less than 1/40th of the height of the effective area of the slide. Limit the number of words and lines to a maximum of 6 words in the title, 6 lines in height, and up to 7 words in each line.

    Select and Simplify

    Each slide should cover one or two points. The slides should be cleared of data not pertinent to the presentation. Arrange the data to fill the projection field. Keep the content of a slide simple, clear, and readily understandable. For clarification of a complex item use a series of slides to explain the idea step by step. A series of such slides is also used in summarizing the presentation and adds to the impact of the conclusion.


    Text slides are appropriate for introducing the objectives of a study, definitions or quotations, chemical formulae, and the summary.

    Tables and Figures

    Tables and figures designed for publication are typically unsuitable for projection. Details are often too many and too complicated to be recognized by an audience in the limited length of time a slide is shown. Parts of the lettering and drawing often become illegible when projected. Prepare your data specifically for slide projection. Limit the number of columns to 4 and lines to 7.


    Choose the type of graphic most suitable for the variables concerned. There are numerous alternatives. Include statistics when relevant. Use the same design and labeling in all related charts or diagrams. The uniformity in layout helps the audience to reach rapid orientation and understanding.

    • Pie charts illustrate the division of a whole into parts.
    • Column or bar charts illustrate comparisons between groups. Limit the number of columns to 5-7.
    • Use colors or shadings to differentiate columns. Columns should not be separated by the same space as their width.
    • Line graphs express changing relations, especially changes against time. Limit to 2-3 curves.
    • Scatter diagrams illustrate the degree of co-variation or distribution in compared groups.
    • Flow charts illustrate successive stage of an experimental procedure or the interaction and balance of several variables in processes.

Organizing Your Presentation

• Presenters should NOT repeat previous presentations given at AACCI/Cereals & Grains Annual Meetings
• Presentations should cover the latest scientific advancements
• Ensure that the key messages are clearly delivered up front
          o The best presentations make two to three key points, loudly and clearly
• Presentations should include how this science could be used in application (e.g. the relevance to industry)
         o Dedicate a slide in your presentation that states how your evidence relates to larger picture or issues; indicate why anyone should care.
• Discuss what the evidence shows, why this work is IMPORTANT, and why it is RELEVANT
• Presentations should not cover basic overview information (e.g. basic definitions the Cereals & Grains community is familiar with; what is a whole grain, prevalence of obesity, etc.)